Virtual events have been cropping up all over. Since 2020 has been the year of working from home, virtual events have become more commonplace. It is likely that they will continue on this way well into the future and are the future of doing business. The top reason many choose this method of event planning, aside from the risk of covid-19, is for cost-effective purposes. Virtual events can take place just about anywhere and don't require the costs of renting out a venue. This is something many businesses enjoy and are starting to warm up to.

Having an event planning company by your side can make any event go smoothly. They can organize everything, streamlining the process from start to finish. Take a look at some of the things an event planner will work with you on.

Lighting

Lighting is going to be a considerable part of your virtual event. Without proper lighting, nobody will be able to see what's going on. Too much lighting can drown things out and take away from the ambiance of the virtual event. Lighting can be done with a separate vendor or if you have the materials on site. Typically, fluorescent lighting does not create the best scene.

Audio/Visual

Having a virtual event will rely heavily on the audio and visual aspects. You may need to set up presentations through certain apps or software. But with audio, you'll need to ensure everyone can hear you. Often this means you'll need to incorporate a microphone that goes above and beyond what your typical hardware may include. An event planner can make sure that you have the right equipment in place for everything to work as it should. 

Network/Connectivity 

How you will host the event is going to be huge. Are you hosting on a platform like a Zoom or something else? Figuring out the venue along with the internet connection is essential. When hosting an online event, your internet connection has to be stable. It should also be secure. This is something you should have worked out in advance. It can eliminate many of the headaches associated with getting a group together online. 

Will There Be Participation?

Is your event going to have participation, or is it going to be solely a watching event? Typically online events of more people should just be a viewership situation, whereas smaller groups could benefit from the interaction factor; how the event proceeds should be established well in advance.